Monitor and control all document actions in different types of storage media such as local hard disk, CD-ROM, Floppy, network drive and removable drive.
If there are no controls or preventions about document management, some important files may be leaked out accidentally or maliciously by employees, or accessed by unauthorized personnel. Moreover, IT administrators may face challenges in managing and controlling documents operated in removable devices.
SurveilStar Document Monitoring feature can help you monitor and control document operations. SurveilStar can assign different rights to different users. Under this protection, confidential documents can be blocked from common users’ access, some documents can only be read by agent users, while other documents of less important can be modified or deleted.
What’s more, you got a choice to backup documents before they are destroyed, deliberately, or unintentionally.
SurveilStar records any documents which has been operated. Document Operation Logs will show you operation type, user, source file with extension, file size, path, disk type, applications which used to operate, etc.
Supported operation types include Create, Copy, Move, Rename, Restore, Delete, Access, Modify, Upload, Download and Burn. Supported disk types include fixed drive, floppy, DVD/CD-ROM, removable drive and network drive.
Document policy is powerful and flexible. You can control who have the prilivedges to read, modify or delete the files by file name and disk type.
1. To limit the access to some important documents and prohibit the employees from modifying and deleting some important documents, the administrator will need to specify the policy properties.
Document Policy Property Settings:
Step 1: Choose "Block" mode, select operation types (modify and delete), specify document name, select the backup mode.
Step 2: Then the users only have access permissions to the specified document.
2. In order to prevent users from deleting or modifying some documents, the administrator can set a policy to back up specified documents.
Document Policy Property Settings:
Step 1: Choose "Allow" mode, select operation types (modify and delete), specify document name, select the backup mode.
Step 2: Then the users don't have any usage limits over the specified document. SurveilStar will automatically backup the modified and deleted documents, so that the administrator can retrieve and review the backup document from the Document Operation Logs.
Note: If you enable the Backup property, it may result in large amount of data backed up to server. So, you must set the policy precisely to avoid backing up huge useless data.
